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Unpaid invoice follow-up templates for every stage of late payment
The right template depends on how late the invoice is. Below is a template for each stage, from a friendly pre-due nudge to a final notice before collections — all free, no account required.
Pick the template for how late the invoice is
- Payment reminder — 7 days before due
- Invoice due today
- Gentle first reminder — 1–3 days overdue
- Second reminder — 7 days overdue
- Payment plan offer — 14 days overdue
- Formal notice — 30 days overdue
- Second formal notice — 60 days overdue
- Final notice before collections
What makes a follow-up template actually work
Every template above keeps three things constant: the invoice number and amount stated plainly, one clear next step (pay by a specific date, or reply with a status), and a tone that matches how late the payment is. Copy one as-is, or open it on Solo/Pro to soften, firm up, or shorten it for your exact invoice.
When a template isn't enough
If you're chasing more than a couple of invoices, rewriting placeholders by hand gets old fast. Chasa lets you paste invoice details or upload a CSV from QuickBooks, Xero, or FreshBooks, and drafts the follow-up for you — matched to days overdue, ready to copy into your own inbox.
FAQ
Are these unpaid invoice follow-up templates really free?
Yes — every template linked above is free to copy and use, with no account required. AI tone adjustments (soften, firm up, shorten) are available on Solo ($7/mo) and Pro.
Can I edit these templates for my own business?
Yes. They're plain text with bracketed placeholders — swap in your invoice number, amount, due date, and payment link.
What if a client doesn't respond to any of these?
Move to the next stage in the sequence. If a formal notice at 30 or 60 days gets no response, the final notice template sets a hard deadline before you consider collections.